Fillable IRS form · Rev. December 2026
Form 1099-NEC for every contractor
The IRS recipient copies with readable field names, already connected to a spreadsheet. Put your contractors in the list and get one finished 1099-NEC per person, Copy B and Copy 2 included.
Free plan, no signup needed to try.
Every January a small business, a property manager or the bookkeeper who works for them hands out one 1099-NEC per contractor paid during the year. The IRS form is free, but its fillable PDF gives its boxes code names like f2_12 and carries every copy plus the filer instructions, so filling it for twenty contractors means twenty rounds of typing the same payer details.
This template is the same form with the boxes named for what they hold, cut down to the pages a recipient gets: Copy B, its instructions, and Copy 2 for the state return. Each box is already connected to a column, so a list with one row per contractor fills every copy in one run.
What is in the fillable PDF
- Copy B for the recipient, the official IRS layout of the current revision
- The IRS instructions for the recipient, as on the original
- Copy 2 for the recipient’s state return, filled from the same columns
- Every box with a readable name, such as Recipient TIN or Box 1a Nonemployee compensation
- The common boxes already connected to 20 columns, with three example contractors
- No Copy A, Copy 1 or filer instructions, which recipients never get
The columns your list needs
One row per person. These are the columns the form is connected to, with the first example row the template opens with.
- Calendar year
- 2026
- Payer name
- Harbor Lane Bakery LLC
- Payer street address
- 1420 Harbor Lane
- Payer city
- Portland
- Payer state
- OR
- Payer ZIP
- 97209
- Payer phone
- (503) 555-0148
- Payer TIN
- 93-4417285
- Recipient name
- Maya Thornton
- Recipient TIN
- ***-**-4821
- Recipient street address
- 88 Alder Street
- Recipient apt
- 3B
- Recipient city
- Portland
- Recipient state
- OR
- Recipient ZIP
- 97214
- Box 1a Nonemployee compensation
- 18,450.00
- Box 4 Federal income tax withheld
- (empty)
- Box 5 State tax withheld
- (empty)
- Box 6 Payer state number
- OR 0193377-4
- Box 7 State income
- 18,450.00
The payer columns repeat on every row, so most firms keep them in the sheet once and copy them down. The rarer boxes (1b cash tips, 1c, 1d, 3) are on the form with readable names and can be connected to a column in one click.
Before you hand them out
- 1.Check the amounts against your books, one row per contractor paid during the year.
- 2.Truncate the recipient TIN on their copy if you like (***-**-1234); the IRS allows it on recipient statements.
- 3.File Copy A with the IRS separately, electronically or on the red scannable form.
- 4.Email only the contractors who agreed to electronic delivery, and print the rest.
- 5.Furnish the recipient copies by January 31.
Who sends the Form 1099-NEC with MailMergic
Small businesses
A bakery, a studio or a contractor-run shop with a handful to a few hundred freelancers, filled in one run instead of one evening per form.
Bookkeepers and tax firms
One saved template, a fresh client export each January, and a named PDF per contractor straight into each client folder.
Agencies and platforms
Hundreds of contractor copies with a separate password on each PDF, emailed to the people who consented.
Fill it for everyone on your list at once
One form, one spreadsheet, one finished copy per row.
Open the form
It opens in MailMergic with every box connected and three example rows, so you see a finished form first.
Upload your list
One row per person with the columns below. Excel, CSV, and Google Sheets all work, and different column names get matched once.
Generate and deliver
One PDF per row, named after the person, with its own password if you like. Print them, or email each one to the people who agreed to it.
1099-NEC template FAQ
Is this the official IRS form?
Can I file Copy A with the IRS from this template?
Can I email the 1099-NEC to each contractor?
Can every PDF have its own password?
What does my spreadsheet need?
Can I use the PDF from irs.gov instead?
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These templates are general information, not tax or legal advice. The forms are the IRS’s own, with readable field names added; check each one against the current revision and instructions on irs.gov before you use it. MailMergic fills and delivers documents. It does not file anything with the IRS. Facts last reviewed October 2026.