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From small teams to large organizations, users around the world rely on MailMergic to automate their document workflows, save hours of manual work, and deliver perfectly personalized results — every single time.
Efficiently handle contracts, agreements, and reports to save time for accountants, HR managers, and compliance officers.
Simplify forms, patient records, and donor communications, allowing healthcare and non-profit workers more time to make a difference.
Create graduation certificates and progress reports swiftly, providing educators and academic registrars with ease and professional results.
Streamline property agreements and project documentation, enhancing workflow for property managers and real estate agents.
Quickly produce invoices and financial reports, making it ideal for payroll specialists and business analysts.
Simplify document creation for contracts and compliance materials, aiding legal consultants with accuracy and efficiency.
Explore all available plans and find the right fit for your needs on our pricing page
A PDF mail merge lets you automatically create many personalized PDF documents from a single template. Instead of editing each file by hand, you upload your template, connect a data source like Excel, and MailMergic generates one customized PDF per row (for example: one contract, invoice, certificate, or letter for each person).
Upload your PDF template to MailMergic, upload your Excel file, and add placeholders to our online PDF editor. When you start the mail merge, MailMergic creates a separate PDF for every row in your spreadsheet. There’s nothing to install and no coding required.
After generating your PDFs, you can choose to send each file directly to the corresponding email address in your spreadsheet. MailMergic lets you personalize the subject, message, and attachments for every recipient. Everything is sent automatically in one click.
Yes. You can upload Excel files, import data from Google Sheets, or import CSV files. MailMergic automatically detects your columns so you can start mail merging right away.
MailMergic stores your uploaded files and merged PDFs for up to 7 days so you can download them again if needed. After 7 days, everything is deleted automatically.
You can also permanently delete any file at any time from inside the app — deletion is immediate and irreversible.
We do not keep hidden backups.
We do not sell or share your data.
We do not use your files for advertising or AI training.
Our business model is providing secure, trustworthy document-automation tools — not monetizing user data.
If your organization needs maximum data security or must avoid cloud processing entirely (for example, in banking, legal, healthcare, or finance environments), you can use the MailMergic Offline App. It processes all files locally on your computer, with zero cloud storage.
Download the Offline App.
MailMergic runs on Google Cloud Platform in St. Ghislain, Belgium, inside the European Union. Hosting in the EU ensures strong privacy protections, GDPR compliance, and reliable infrastructure for customers in both Europe and the United States.
If your organization needs full HIPAA compliance or handles PHI (Protected Health Information), you should use the MailMergic Offline App. The offline version processes all documents locally on your computer, without sending any data to the cloud, making it suitable for HIPAA-regulated workflows.
MailMergic is not an officially certified HIPAA Business Associate and we cannot sign a BAA.
Download the Offline App.
Yes. MailMergic is 100% GDPR compliant. We enforce strict data-protection measures and security controls to ensure full compliance with the General Data Protection Regulation. All files are encrypted in transit and at rest. Your documents are processed on Google Cloud Platform servers in St. Ghislain, Belgium (EU), which provides strict European data protection for users in both the EU and the United States.
For organizations that need higher data-security controls — such as finance, banking, legal, or healthcare workflows — we also offer an Offline App. It processes all documents locally on your computer, with no cloud connection at all.
Download the Offline App.
