Press kit
Everything you need to write about MailMergic without emailing us first. Logos, screenshots, boilerplate at three lengths, and the company facts, all free to use.
Last updated 11 August 2026
Boilerplate
Copy these as they are. No approval needed, and no need to tell us you used them.
MailMergic turns a spreadsheet into hundreds of personalized PDFs, Word files, Excel sheets or images. Download them, or let it email each recipient. Built in Germany since 2019.
MailMergic is one tool for every kind of mail merge. A spreadsheet goes in; out come personalized PDFs, Word files, Excel workbooks or images, one per row. Download the batch, or have MailMergic email each recipient their own copy and track it. The sending is optional. No macros, no add-ins, no Outlook profile to wire up.
MailMergic is a mail merge tool for people who need a separate, personalized document for every person on a list. You bring a spreadsheet and a template (a PDF, a Word file, or one of the ready-made designs), and it generates one finished document per row. Download the batch, or have it email each recipient their own copy and track it. The sending is optional. The same run can produce Excel workbooks or images, or skip the document and send email alone. What it replaces is a contraption: Word wired to Excel wired to Outlook, a macro someone wrote years ago, an add-in that breaks at the next Office update, and one colleague who knows how it works. And it still will not attach a personalized PDF per recipient. MailMergic needs none of it. It runs in the browser, as an offline desktop app for macOS and Windows, and in Google Sheets. MailMergic GmbH is in Eschborn, Germany, founded in 2019 and funded by its customers.
Logos and screenshots
Logo pack
Full lockup in colour, white and single-colour black, plus the mark on its own. SVG and transparent PNG at three sizes each, with usage notes.
Download the logo pack25 files, 322 KB
Screenshots
Full resolution, 2880px wide. Click any image for the original file. Free to use in coverage, cropping and scaling are fine.
Company facts
Everything here is checkable against the German commercial register or this site. Figures are current as of 11 August 2026.
- Legal name
- MailMergic GmbH
- Founded
- June 2019
- Formerly
- PDF Mail Merger, launched August 2019 and later renamed MailMergic
- Headquarters
- Mergenthalerallee 73-75, 65760 Eschborn, Germany
- Commercial register
- HRB 138816, Amtsgericht Frankfurt am Main
- VAT ID
- DE455266403
- Managing Director
- Lennart Guth
- Ownership
- Independent, bootstrapped, no outside investment
- Platforms
- Web app, offline desktop app (macOS Apple Silicon and Intel, Windows 10 and 11), Google Sheets add-on
- Mail merge types
- PDF and Word mail merge, Excel mail merge (a spreadsheet in, a spreadsheet or PDF out), image mail merge (personalized PNG or JPG), and email-only mail merge, which sends personalized email with no document attached
- Template formats
- PDF including AcroForm fields, Word (.docx), Excel (.xlsx), and images (PNG, JPG)
- Data sources
- Excel (.xlsx, .xls), CSV, ODS, Google Sheets, or a spreadsheet built in the app
- Output
- One PDF, Word document, Excel workbook or image per row, downloaded as a batch or, if you want it, emailed to each recipient and tracked
- Ready-made templates
- 43 (30 certificate designs, 13 landlord notices)
- Interface languages
- English, German, French, Spanish
- Pricing
- Free plan: 25 documents a month, no card. Pro: $39/month billed yearly or $59 month-to-month, 1,000 documents. Enterprise: $66/month billed yearly or $99 month-to-month, 10,000 documents and 5 users. The offline desktop app is licensed separately.
- Data location
- German company, EU hosting. The offline desktop app runs the entire mail merge on the device: your Excel data, your templates and the documents it generates are never uploaded, to us or to anyone else. It contacts us only to activate a licence and to check for updates.
Story angles
What we think is genuinely interesting here, most interesting first. Take any of it, or ignore all of it.
Mail merge without the setup
The standard recipe for this job is a Word document wired to an Outlook profile, a macro someone wrote in 2011, and an add-in that breaks at the next Office update. MailMergic needs none of it. Open a page, drop in a spreadsheet and a template, and the first batch goes out in a couple of minutes. Nothing to install, no macros, no add-in, no Outlook profile to configure, and nothing that has to match your colleague’s setup.
Your data never has to leave the machine
The offline desktop app does the whole mail merge locally. Your spreadsheet, your templates and every document it produces stay on the machine; none of it is uploaded, and the trial needs no account. For HR files, medical letters and payroll, that is the difference between a tool being usable and being banned by policy.
A spreadsheet to 500 documents to 500 tracked emails, in one pass
The generating and the sending are the same operation, not two tools bolted together. Each recipient gets their own document as an attachment, from your own domain, with delivery and open tracking per person.
Neither a Gmail tool nor a Word plugin
Most mail merge tools are extensions to somebody else’s suite and inherit its limits. MailMergic works from Excel, Word and flat PDFs without a Google or Microsoft account, which matters for organizations that run on neither.
Small, German, and not venture funded
Built in Eschborn since 2019 and funded entirely by its customers. If you want the founder on the record about why a document tool is a reasonable thing to spend seven years on, ask.
Review licenses
If you are writing about MailMergic and want to use it properly first, we will comp you a Pro account for as long as you need it. No strings: we do not expect coverage, we do not ask to see anything before it runs, and we do not ask for changes afterwards.
Request a review licenseFounder
Lennart Guth
Founder and Managing Director
Lennart Guth founded MailMergic in 2019, after technology consulting at Accenture and a German bank, then a run of his own software startups. One of them, Pacemo, put him in front of users who spent their days on government forms, and the gap was obvious: you could mail merge a Word document, but not a PDF. He built the first version himself and has never taken outside investment. A small team runs the company with him now, and he still writes code when he finds the time. Based in Eschborn, near Frankfurt, in Germany.
Photo free to use in coverage. Higher resolution on request.
Contact
Press enquiries go straight to the founder, not to a press office. Expect a reply within a working day.
Lennart Guth, Managing Director
A longer biography, a higher-resolution photo or a quote on a specific angle: just ask.