Email-only mail merge.
One spreadsheet in.
Hundreds of personalized emails out.

Upload your recipient list, compose your email with merge fields in the subject and body, and send personalized emails to every row. No attached document, no Gmail extension, no marketing platform. Each recipient gets their own email with their data filled in.

GDPR and CCPA compliant
30-day money-back guarantee

Try for free

Email-only mail merge in MailMergic: the editor shows a personalized email with @first_name and @account_id merge fields, ready to send to hundreds of recipients from a spreadsheet.

Three steps

Send personalized email mail merge: 500 emails sent while you make a coffee

Upload your recipient list
Upload your recipient list as Excel, CSV, or Google Sheets. Each row is one recipient: an email address plus any columns you want to personalize.
Compose your email
@@first_name
@first_name
@account_id
@renewal_date
Write your subject and body, then type @ to insert merge fields from your data. The editor supports rich text, links, lists, and inline images.
Preview and send
Sent
Step through each personalized email to check it looks right, then send. Track delivery, opens, and bounces from your dashboard.

See it work.

Try for free

Built for high-volume sending

Send confidently. Track everything. Keep control of the list.

Track every send from one dashboard

Each recipient gets their own personalized email. Watch deliveries, opens, and bounces in real time. Resend a failed message, export the report, or filter to one campaign without leaving MailMergic.

Bulk delivery built in, or use your own SMTP
Per-recipient status: delivered, opened, bounced
One-click resend for failed messages

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The MailMergic delivery dashboard listing recipients with per-message status labels for delivered, opened, and bounced emails

Need data to stay on your machine? Use the offline desktop app

MailMergic runs in the cloud by default, GDPR and CCPA compliant. For workflows that can't send recipient data to a cloud service at all, the offline desktop app is a separate product that runs every merge entirely on your computer. Recipient lists, message bodies, and attachments stay on the machine.

Standalone offline app, separate from the web product
Every merge runs entirely on your machine
Works without internet, air-gapped friendly

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The MailMergic offline desktop app running locally with GDPR, CCPA, and FERPA compliance badges, showing recipient data staying on the local network

What changes when you switch

No more sending the same email 100 times with [FIRST_NAME] never replaced

1,000+

Personalized emails per mail merge run

One spreadsheet, one click, every recipient receives their own custom email

95%

Less manual personalization work

Reported by teams replacing manual Word + Outlook mail merge workflows

Marketing platforms required

If your data has columns and your email has merge fields, you're ready

Built for sensitive data, not marketing tracking

Your recipient list is your recipient list

Recipient lists often contain the most sensitive data your team handles: customer emails, internal team rosters, partner contacts. MailMergic processes them only for your merge run. GDPR and CCPA compliant by default. EU-hosted infrastructure. No advertising data use, no profile building, no AI training on customer data.

GDPR compliant
CCPA compliant
EU-hosted infrastructure
Encrypted in transit and at rest
Configurable data retention from 5 minutes to 180 days

Read how MailMergic handles your data in our privacy policy.

Sending options

Choose who your emails come from

Set a sender up once and use it on any mail merge run. Keep several and pick the right one per campaign.

Send from your own Gmail account

Sign in with your Google account and every personalized email leaves from your own address. It stays in your Sent folder, and replies come straight back to your inbox. About 500 emails a day, or 2,000 on Google Workspace. Learn more: Gmail mail merge.

Try for free

MailMergic address

Confirm your address in one click and send. Replies still come to you, there's no daily cap beyond your monthly credits, and every send gets a delivery report.

SMTP server

Send through Outlook, your web host, or your company's own mail server, using credentials you already have.

Your own domain

Add six DNS records to a domain you own. The strongest setup for deliverability, and the one that scales furthest.

Gmail and Google Workspace are trademarks of Google LLC.

Frequently asked questions

What's the difference between Email-only mail merge and PDF mail merge?

PDF mail merge generates a personalized PDF and optionally emails it as an attachment. Email-only mail merge sends just the personalized email itself, no generated document. Use PDF mail merge when the file is the deliverable. Use Email-only when the message in the email body is the deliverable.

Can I send from my own email domain?

Yes, three ways: use MailMergic's shared sending domain with no setup, send from your own verified domain with SPF, DKIM, and DMARC support, or connect your own SMTP server. Recipients see your sender name and domain regardless of which method you choose.

How is this different from Mailchimp, Brevo, or ConvertKit?

MailMergic is built for personalized, individual emails sent from a spreadsheet. Tools like Mailchimp and Brevo are marketing automation platforms with audience management, campaign analytics, A/B testing, and template builders. If you need ongoing marketing campaigns with subscriber management and segmentation, those are better tools. If you need to send personalized emails from a spreadsheet without setting up a marketing platform, MailMergic is faster.

How do I insert personalized fields in my subject and body?

Type the @ character anywhere in the subject or body, and a picker opens showing the columns from your spreadsheet. Click a column name (or use arrow keys and Enter) to insert it. For example, type @ and pick "First Name" to insert that recipient's first name where you typed. Merge fields work in both subject and body.

Can I send rich-text emails or just plain text?

Rich text. The editor supports bold, italic, links, bullet lists, headings, and inline images. The full HTML email is sent to recipients.

Can I attach a file even with Email-only mail merge?

Yes. If you want to send the same attachment (a PDF guide, a contract, a static document that's identical for every recipient) along with personalized email content, you can attach it once and it goes to every recipient with their personalized email body. For per-recipient personalized attachments, use PDF, Word, or Excel-to-Excel mail merge instead and enable email delivery in the Send step.

How many emails can I send in one batch?

Up to 100,000 recipients per mail merge run, with a 25 MB maximum file size for your recipient list.

What about deliverability and Gmail's send limits?

By default MailMergic sends through Mailgun infrastructure rather than your Gmail or Outlook account, so there's no Gmail-style daily send limit. If you would rather send from your own Gmail or Google Workspace account, connect it as a sender and Google's daily caps apply to those campaigns. For best deliverability on high-volume sends, use a verified custom domain with SPF, DKIM, and DMARC configured.

Can I preview each email before sending?

Yes. After mapping merge fields, step through your recipient list and see each personalized email rendered exactly as the recipient will see it. Preview both subject and body. This catches missing data or formatting issues before they reach inboxes.

How does pricing work?

Email-only mail merge is available on Pro and Enterprise plans. One credit per email sent. A merge sending 100 personalized emails uses 100 credits. The Pro plan includes a generous monthly credit allowance for typical operational email volumes; the Enterprise plan adds higher volumes, verified custom domain sending, SMTP support, and dedicated support. The Free plan supports PDF, Word, and Excel-to-Excel mail merge. To use Email-only specifically, start a Pro plan trial.

More mail merge types

One tool, every file type

MailMergic runs mail merge for every format you work in. Pick the one that matches your template.

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