IRS forms for everyone on your list

Five IRS forms as fillable PDFs with readable field names, already connected to a spreadsheet. Put your contractors, employees or vendors in the list and get one finished form per person.

Form 1099-NEC

Nonemployee compensation for every contractor, Copy B and Copy 2 from one row.

Download, or fill it for your whole list

Form 1099-MISC

Rents, royalties and other income, one recipient copy per owner or payee.

Download, or fill it for your whole list

Form 1095-C

Employer health coverage offers, every month box for every full-time employee.

Download, or fill it for your whole list

Form W-9

Request taxpayer details from every vendor, pre-filled from your vendor list.

Download, or fill it for your whole list

Form W-8BEN

Foreign status certificates for every foreign investor or payee, pre-filled from your list.

Download, or fill it for your whole list

Facts last reviewed October 2026. Spotted something that changed? Tell us at support@mailmergic.com.

One list, one form per person

The IRS forms are free, but filling them one by one is not. MailMergic turns a form and a list into a finished copy for every row.

Open a form

Open any form here in MailMergic. Its boxes are already connected, and three example rows show how it fills.

Add your list

One row per person. Excel, CSV and Google Sheets all work, and the form shows which columns it needs.

Generate and deliver

One PDF per row, named after the person, with its own password if you like. Print them or email each one.

Open the tax forms

Why not just use the irs.gov PDF?

Readable box names

The IRS names its boxes f2_1, f2_2 and so on. Here every box is named for what it holds, so your columns find the right box.

Only the pages you hand out

No Copy A, no filer instructions: the recipient copies and their instructions, so every PDF is ready to print or send.

Already connected

The common boxes are connected to columns before you start. Bring a list with the same columns and the forms fill straight away.

Tax form templates FAQ

Are these the official IRS forms?

Yes. The pages are the IRS’s own forms of the current revision, with new form fields over the original boxes. Only the field names changed.

Are they free?

Yes. Download the fillable PDFs with no signup and use them in any PDF viewer. MailMergic earns its keep when you fill them for a whole list in one run, and that has a free plan too.

Does MailMergic file with the IRS?

No. MailMergic fills the copies you give to recipients and can email them. Copy A of a 1099 and the 1095-C returns go to the IRS separately, electronically or on the official scannable forms.

Can I email the forms?

Yes. MailMergic emails each PDF to the address in your list, with delivery and open tracking. For 1099s and 1095-Cs, email only the people who agreed to electronic delivery.

My spreadsheet has different column names. Does that work?

Yes. After you upload your list, MailMergic suggests a match for each box and you confirm it once. The template remembers it for next year.

These templates are general information, not tax or legal advice. The forms are the IRS’s own, with readable field names added; check each one against the current revision and instructions on irs.gov before you use it. MailMergic fills and delivers documents. It does not file anything with the IRS.

Every recipient’s form in minutes, not evenings

MailMergic turns one form and one list into a finished copy for every row. Free plan, no credit card.

Try MailMergic free