Fillable IRS form · Rev. December 2026
Form 1099-MISC for every recipient
Rents, royalties and other income, one finished recipient copy per row. The IRS form with readable field names, already connected to a spreadsheet, Copy B and Copy 2 included.
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Property managers report the rent they collected for each owner, publishers report royalties, and clubs report prizes, all on Form 1099-MISC, and all for many recipients at once. The fillable IRS PDF is the same form for all of them, with 179 fields under code names like f2_20 across six pages.
This template keeps the pages a recipient gets, Copy B with its instructions and Copy 2 for the state, names every box for what it holds, and connects the common ones to a spreadsheet: rents, royalties, other income, federal and state withholding.
What is in the fillable PDF
- Copy B for the recipient, the official IRS layout of the current revision
- The IRS instructions for the recipient
- Copy 2 for the recipient’s state return, filled from the same columns
- All 44 boxes per copy with readable names, from Box 1 Rents to Box 18 State income
- Rents, royalties, other income and withholding already connected to 22 columns
- Three example recipients: two owners and an LLC
The columns your list needs
One row per person. These are the columns the form is connected to, with the first example row the template opens with.
- Calendar year
- 2026
- Payer name
- Cedar Row Property Management LLC
- Payer street address
- 610 Maple Avenue
- Payer city
- Columbus
- Payer state
- OH
- Payer ZIP
- 43215
- Payer phone
- (614) 555-0172
- Payer TIN
- 31-6620954
- Recipient name
- Linda Park
- Recipient TIN
- ***-**-2764
- Recipient street address
- 47 Willow Court
- Recipient apt
- (empty)
- Recipient city
- Dublin
- Recipient state
- OH
- Recipient ZIP
- 43017
- Box 1 Rents
- 24,600.00
- Box 2 Royalties
- (empty)
- Box 3 Other income
- (empty)
- Box 4 Federal income tax withheld
- (empty)
- Box 16 State tax withheld
- (empty)
- Box 17 Payer state number
- OH 52-118830
- Box 18 State income
- 24,600.00
Leave a column empty and its box stays blank. The rarer boxes (5 to 15, the FATCA checkbox) are on the form with readable names and can be connected in one click.
Before you hand them out
- 1.Make sure each amount sits in the right box: rent in box 1, royalties in box 2, prizes and awards in box 3.
- 2.Use 1099-NEC, not 1099-MISC, for payments to contractors for their services.
- 3.File Copy A with the IRS separately, electronically or on the red scannable form.
- 4.Email only the recipients who agreed to electronic delivery, and print the rest.
- 5.Check the furnishing date in the current IRS instructions; it can differ by box.
Who sends the Form 1099-MISC with MailMergic
Property managers
One 1099-MISC per owner for the rent collected on their behalf, straight from the owner ledger export.
Publishers and licensors
Royalty statements for every author or rights holder, with a password per PDF.
Clubs and associations
Prizes and awards in box 3 for every winner of the year, from the same list you used for the event.
Fill it for everyone on your list at once
One form, one spreadsheet, one finished copy per row.
Open the form
It opens in MailMergic with every box connected and three example rows, so you see a finished form first.
Upload your list
One row per person with the columns below. Excel, CSV, and Google Sheets all work, and different column names get matched once.
Generate and deliver
One PDF per row, named after the person, with its own password if you like. Print them, or email each one to the people who agreed to it.
1099-MISC template FAQ
1099-MISC or 1099-NEC?
Can I file Copy A with the IRS from this template?
Can I email the 1099-MISC to each recipient?
Can every PDF have its own password?
Can one row fill several boxes?
Can I use the PDF from irs.gov instead?
Other tax form templates
Form 1099-NEC
Nonemployee compensation for every contractor, Copy B and Copy 2 from one row.
Form 1095-C
Employer health coverage offers, every month box for every full-time employee.
Form W-9
Request taxpayer details from every vendor, pre-filled from your vendor list.
Form W-8BEN
Foreign status certificates for every foreign investor or payee, pre-filled from your list.
MailMergic for accountants
Client letters, statements and tax forms, one PDF per client.
These templates are general information, not tax or legal advice. The forms are the IRS’s own, with readable field names added; check each one against the current revision and instructions on irs.gov before you use it. MailMergic fills and delivers documents. It does not file anything with the IRS. Facts last reviewed October 2026.