Free landlord letter templates
Professional tenant notices you can copy or download as Word documents, each with the required notice period for all 50 states. And when the same letter goes to every tenant, send it as one personalized batch.
Rent increase letter
Formal notice of a new rent amount, with the required notice period for every state.
Copy, download, or bulk-send
Late rent notice
A past-due rent reminder with each state’s pay-or-quit notice period.
Copy, download, or bulk-send
Notice to vacate
End a month-to-month tenancy properly, with the notice period your state requires.
Copy, download, or bulk-send
Notice-period tables last reviewed August 2026. Spotted a change in your state? Tell us at support@mailmergic.com.
Send one letter to every tenant at once
Rent increases, payment reminders, and building-wide notices rarely go to just one tenant. MailMergic turns one template and one spreadsheet into a personalized letter for each of them.
Upload the letter template
Use the Word download from any template page as-is, or edit it first. The merge fields are already in place.
Upload your tenant spreadsheet
One row per tenant: name, unit, rent amounts, dates. Excel, CSV, and Google Sheets all work.
Generate and deliver
One personalized letter per tenant. Download them all as PDFs, or email each tenant directly with delivery and open tracking.
Why landlords use MailMergic
Personalized at any scale
Whether it is 4 units or 400, every letter carries the right name, unit, amounts, and dates, pulled straight from your spreadsheet.
Proof the notice went out
Email delivery with per-tenant tracking of delivery, opens, and bounces gives you a dated record for every notice.
Reuse it every year
Your templates stay in your account. Next year’s rent increase is the same three clicks with a new spreadsheet.
Sending options
Choose who your emails come from
Set a sender up once and use it on any mail merge run. Keep several and pick the right one per campaign.
Send from your own Gmail account
Sign in with your Google account and every personalized email leaves from your own address. It stays in your Sent folder, and replies come straight back to your inbox. About 500 emails a day, or 2,000 on Google Workspace.
MailMergic address
Confirm your address in one click and send. Replies still come to you, there's no daily cap beyond your monthly credits, and every send gets a delivery report.
SMTP server
Send through Outlook, your web host, or your company's own mail server, using credentials you already have.
Your own domain
Add six DNS records to a domain you own. The strongest setup for deliverability, and the one that scales furthest.
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Landlord letters FAQ
Are these letter templates really free?
Are the notice-period tables legal advice?
Do the Word downloads work with MailMergic?
Can I send the letters by email?
What about letters you do not have yet?
These templates and notice-period tables are general information, not legal advice. Landlord-tenant law changes and varies by state, city, and lease type; rent-controlled and subsidized housing often have stricter rules. Confirm the current requirements for your jurisdiction or consult a local attorney before sending a notice.