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Free landlord letter templates

Professional tenant notices you can copy or download as Word documents, each with the required notice period for all 50 states. And when the same letter goes to every tenant, send it as one personalized batch.

Rent increase letter

Formal notice of a new rent amount, with the required notice period for every state.

Copy, download, or bulk-send

Late rent notice

A past-due rent reminder with each state’s pay-or-quit notice period.

Copy, download, or bulk-send

Notice to vacate

End a month-to-month tenancy properly, with the notice period your state requires.

Copy, download, or bulk-send

Notice-period tables last reviewed July 2026. Spotted a change in your state? Tell us at support@mailmergic.com.

Send one letter to every tenant at once

Rent increases, payment reminders, and building-wide notices rarely go to just one tenant. MailMergic turns one template and one spreadsheet into a personalized letter for each of them.

Upload the letter template

Use the Word download from any template page as-is, or edit it first. The merge fields are already in place.

Upload your tenant spreadsheet

One row per tenant: name, unit, rent amounts, dates. Excel, CSV, and Google Sheets all work.

Generate and deliver

One personalized letter per tenant. Download them all as PDFs, or email each tenant directly with delivery and open tracking.

Start a bulk mail merge

Why landlords use MailMergic

Personalized at any scale

Whether it is 4 units or 400, every letter carries the right name, unit, amounts, and dates, pulled straight from your spreadsheet.

Proof the notice went out

Email delivery with per-tenant tracking of delivery, opens, and bounces gives you a dated record for every notice.

Reuse it every year

Your templates stay in your account. Next year’s rent increase is the same three clicks with a new spreadsheet.

Landlord letters FAQ

Are these letter templates really free?
Yes. Copy the text or download the Word documents with no signup. MailMergic makes money when landlords with many units use the bulk mail merge, which has a free plan too.
Are the notice-period tables legal advice?
No. They summarize state statutes as of the review date shown on each page and are general information. Local ordinances and lease terms can change the answer, so confirm your jurisdiction’s current rules before sending a notice.
Do the Word downloads work with MailMergic?
Yes, that is the point. Each download contains real Word merge fields, so you can upload it to MailMergic unchanged, connect your tenant spreadsheet, and generate one letter per tenant immediately.
Can I send the letters by email?
Yes. MailMergic can email each generated letter to its tenant with a personalized subject and body, and tracks delivery, opens, and bounces per recipient. You can also download PDFs and mail them physically.
What about letters you do not have yet?
The letter set grows over time. If you need a specific landlord letter next, tell us at support@mailmergic.com and it moves up the list.

These templates and notice-period tables are general information, not legal advice. Landlord-tenant law changes and varies by state, city, and lease type; rent-controlled and subsidized housing often have stricter rules. Confirm the current requirements for your jurisdiction or consult a local attorney before sending a notice.

Notify every tenant in minutes, not afternoons

MailMergic turns your tenant spreadsheet into personalized, tracked letters. Free plan, no credit card.
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