Landlord letter template
Notice to vacate letter to tenant
A landlord’s formal notice ending a month-to-month tenancy, with a notice summary table, a move-out checklist, and a certificate of service. Copy it, download the Word document, or send it to multiple tenants at once.
Notice periods for all 50 states are in the table below.
A notice to vacate from a landlord to a tenant formally ends a month-to-month tenancy and sets the move-out date. Every state requires a minimum notice period, most commonly 30 days, with several states requiring 60 or 90. A growing number of states also limit no-cause terminations under just-cause rules, so the table below notes where those apply. The letter should state the property, the termination date, and what the tenant needs to do before leaving.
When a building sale, renovation, or change of use affects several units at once, the same notice goes to every affected tenant. Upload this letter to MailMergic as a Word template, add your tenant spreadsheet, and generate one dated, personalized notice per tenant, delivered by tracked email or printed from PDFs.
What is inside the Word download
More than a block of text an AI chat can improvise: a complete, formatted notice built for landlords who send it for real.
- A formatted letterhead notice with a summary table: final day of tenancy, key return, monthly rent through the final day, and a reason row for just-cause jurisdictions.
- Language that states plainly it is a termination notice, not an eviction filing, which is the tone courts and tenants respond to.
- A Before You Move Out checklist that gets the deposit paperwork right, including the tenant’s forwarding address in writing.
- A Certificate of Service with method checkboxes, because how this notice is served matters in most states.
- Native Word merge fields for name, unit, end date, and rent, wired for building-wide bulk runs.
The letter
Copy the plain version below, or download the Word document with the formatted letterhead, summary table, and delivery record built in.
{Notice date}
[Tenant Name]
[Property Address]
NOTICE OF TERMINATION OF TENANCY
RE: Termination of month-to-month tenancy at [Property Address]
Dear [Tenant Name] and all other occupants in possession of the premises,
This letter is formal notice that your month-to-month tenancy at [Property Address] will terminate on [Tenancy End Date]. You are required to vacate and surrender possession of the premises no later than that date. This notice is being given at least {Notice period} days before the termination date.
Please note that this is a notice of termination of the tenancy, not an eviction filing, and no legal action has been taken against you. It ends the rental agreement at the close of the notice period summarized below.
NOTICE SUMMARY
Property: [Property Address]
Date of this notice: {Notice date}
Final day of tenancy: [Tenancy End Date]
Reason for termination (required in some jurisdictions): {Reason for termination}
Monthly rent (payable through the final day): [Monthly Rent]
Keys to be returned: by the end of the day on [Tenancy End Date]
Until [Tenancy End Date], all terms of your rental agreement remain in full force and effect. Rent of [Monthly Rent] remains due and payable as usual through the final day of tenancy, prorated for any partial final period if applicable. If possession is not surrendered by the final day of tenancy, we may pursue the remedies available under the rental agreement and applicable law.
Your security deposit will be handled and returned in accordance with applicable law. So that your deposit and any required statement can reach you promptly, please provide a forwarding address in writing to {Landlord mailing address}, or by email to {Email}, before you vacate.
We would also be glad to walk through the unit with you before your departure. If you would like to schedule a move-out inspection, please contact our office and we will arrange a mutually convenient time.
BEFORE YOU MOVE OUT
- Provide your forwarding address in writing so your security deposit and any required statement can reach you.
- Remove all personal belongings and dispose of all trash and unwanted items.
- Clean the premises, including appliances, floors, and bathrooms, normal wear and tear excepted.
- Contact our office to schedule a move-out inspection before your departure.
- Return all keys, garage remotes, and access devices to {Key return location} by the end of the day on [Tenancy End Date].
If you have any questions about this notice or about your move-out, you may contact {Landlord or company name} at {Phone} or {Email}.
Thank you for your tenancy. We appreciate your cooperation in making this transition orderly and wish you well in your new home.
Sincerely,
______________________________
{Landlord or company name}
{Title, e.g. Owner or Property Manager}
{Phone} · {Email} · {Landlord mailing address}
CERTIFICATE OF SERVICE (complete after sending and keep with your records)
A true copy of this notice was served on each tenant named above by:
[ ] Personal delivery to the tenant
[ ] Posting a copy in a conspicuous place at the premises and mailing a copy, where permitted by law
[ ] Certified mail, return receipt requested (where permitted by law)
[ ] First-class mail (where permitted by law)
Date served: ____________ Served by: ____________ Signature: ____________Merge fields: one spreadsheet column each
Filled per tenant in a bulk run, straight from your rent roll.
[Tenant Name]Ana Petrova[Property Address]301 River Rd, Portland, OR 97201[Tenancy End Date]November 30, 2026[Monthly Rent]$1,450.00Fill in once before sending
Your own details, edited one time in Word (marked in amber in the download). No spreadsheet columns needed.
{Notice date}August 28, 2026{Notice period}90{Reason for termination}owner intends to occupy the unit (leave blank where no reason is required){Key return location}the management office at 300 River Rd{Landlord or company name}River Road Properties LLC{Landlord mailing address}300 River Rd, Portland, OR 97201{Phone}(503) 555-0164{Email}office@riverroadproperties.comTermination notice periods by state
The notice a landlord must give to end a month-to-month tenancy without cause, state by state. Where statewide just-cause rules restrict no-cause terminations, the table says so. The table covers standard month-to-month residential tenancies under state law. Fixed-term leases usually lock the rent until renewal, and local ordinances (especially in rent-controlled cities) can require more notice than the state minimum.
| State | Required notice |
|---|---|
| Alabama | 30 days written notice |
| Alaska | 30 days written notice before the rent due date |
| Arizona | 30 days notice before the next periodic rental date |
| Arkansas | 30 days written notice |
| California | 60 days; 30 if under 1 year; just cause required after 12 months for covered units |
| Colorado | 21 to 91 days by length of tenancy; cause required after 12 months (HB 24-1098) |
| Connecticut | 3-day notice to quit; good cause needed for age 62+ or disabled in 5+ unit buildings |
| Delaware | 60 days notice, period runs from first day of the following month |
| District of Columbia | No-cause termination not allowed; only statutory causes with set notice periods |
| Florida | 30 days notice before end of monthly period (raised from 15 days in 2023) |
| Georgia | 60 days notice from landlord; 30 days from tenant |
| Hawaii | 45 days notice by landlord; 28 days by tenant |
| Idaho | One month written notice |
| Illinois | 30 days written notice |
| Indiana | One month written notice |
| Iowa | 30 days written notice |
| Kansas | 30 days written notice before a periodic rental date |
| Kentucky | 30 days written notice in URLTA jurisdictions; common law rules elsewhere |
| Louisiana | Written notice at least 10 calendar days before the end of the monthly period |
| Maine | 30 days written notice to terminate a tenancy at will |
| Maryland | 60 days written notice before the tenancy expires; local rules may require more |
| Massachusetts | 30 days or one full rental period, whichever is longer |
| Michigan | One month written notice |
| Minnesota | Written notice equal to one rental interval (one month), not to exceed three months |
| Mississippi | 30 days written notice for month-to-month |
| Missouri | One month written notice, effective on a periodic rent-paying date |
| Montana | 30 days written notice for month-to-month |
| Nebraska | 30 days written notice |
| Nevada | 30 days no-cause notice; tenants 60+ or with disability may request 30 more |
| New Hampshire | 30 days notice to quit; restricted property requires statutory good cause |
| New Jersey | Good cause required for most rentals; exempt owner-occupied small buildings: 1 month |
| New Mexico | 30 days written notice before the periodic rental date |
| New York | 30/60/90 days by occupancy length; Good Cause Eviction limits no-cause in NYC and opt-ins |
| North Carolina | 7 days notice before end of rental period |
| North Dakota | One calendar month written notice |
| Ohio | 30 days notice before the periodic rental date |
| Oklahoma | 30 days written notice |
| Oregon | First year only: 30 days no cause; after, just cause with 90 days (qualifying reasons) |
| Pennsylvania | 15 days for tenancies of one year or less, incl. month-to-month |
| Rhode Island | 30 days written notice |
| South Carolina | 30 days written notice before the termination date |
| South Dakota | 15 days written notice for residential tenancies (reduced from 30 in 2024) |
| Tennessee | 30 days written notice |
| Texas | One month notice, or the day stated in the notice if later |
| Utah | 15 calendar days notice to quit before the end of the rental period |
| Vermont | No cause, no written agreement: 60 days, 90 if over 2 years; written: 30 or 60 days |
| Virginia | 30 days written notice before the next rent due date |
| Washington | No-cause termination barred; just cause required, cause-specific notice periods |
| West Virginia | One full month notice before the end of a monthly period |
| Wisconsin | At least 28 days notice, effective at the end of a rental period |
| Wyoming | No statutory period; customary practice is one rental period, about 30 days |
Last reviewed July 2026. Spotted a change in your state? Tell us at support@mailmergic.com.
These templates and notice-period tables are general information, not legal advice. Landlord-tenant law changes and varies by state, city, and lease type; rent-controlled and subsidized housing often have stricter rules. Confirm the current requirements for your jurisdiction or consult a local attorney before sending a notice.
Before you send this notice
- 1.Verify your state and city notice period in the table below (often 30, 60, or 90 days) and count it from the day the notice is delivered.
- 2.Check just-cause rules: several states and cities allow termination only for listed reasons and can require specific forms or relocation payments.
- 3.In many states the termination date must fall on the last day of a rental period.
- 4.Serve the notice by a method your state permits and complete the Certificate of Service; posting alone is often not enough.
- 5.Use it for month-to-month tenancies only. Fixed-term leases run to their end date unless the lease says otherwise.
When to use this template
Building sale or renovation
Notify every affected unit at once, each letter personalized with the tenant’s name, unit, and move-out date.
Month-to-month turnover
Keep one compliant letter on file and generate a dated copy in seconds whenever a tenancy ends.
Documented delivery
Send notices by tracked email through MailMergic so the date of notice is provable if it is ever questioned.
Send it to every tenant at once
One letter, one spreadsheet, one personalized notice per tenant. That is what MailMergic is for.
Upload the letter template
Use the Word download as-is, or edit it first. The merge fields are already in place.
Upload your tenant spreadsheet
One row per tenant: name, unit, amounts, dates. Excel, CSV, and Google Sheets all work.
Generate and deliver
One personalized letter per tenant. Download all as PDFs, or email each tenant with delivery and open tracking.
Notice to vacate FAQ
How much notice does a landlord have to give a tenant to move out?
Can I end a fixed-term lease early with a notice to vacate?
Is this the same as an eviction notice?
What must a notice to vacate include?
How do I notify multiple tenants at once?
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All landlord letter templates
Browse the full set of free tenant notices.
These templates and notice-period tables are general information, not legal advice. Landlord-tenant law changes and varies by state, city, and lease type; rent-controlled and subsidized housing often have stricter rules. Confirm the current requirements for your jurisdiction or consult a local attorney before sending a notice.