Landlord letter template
Rent increase letter template
A professionally formatted notice of rent increase, with a rent summary table and a delivery record for proof of notice. Copy it, download the Word document, or send it to every tenant in one personalized batch.
Notice periods for all 50 states are in the table below.
A rent increase letter is a written notice that tells a tenant their monthly rent is changing, from what amount to what amount, and when the new rent takes effect. Most states set a minimum notice period for month-to-month tenancies, commonly 30 or 60 days, and some require more when the increase is large. A dated, written letter protects both sides: the tenant gets time to plan, and the landlord gets proof the notice was given properly.
If you manage more than one unit, the same increase usually goes to many tenants at once. With MailMergic you upload this letter as a Word template, upload a spreadsheet of your tenants, and generate one personalized letter per row. You can download them all as PDFs or email each tenant directly, with delivery and open tracking as your proof of notice.
What is inside the Word download
More than a block of text an AI chat can improvise: a complete, formatted notice built for landlords who send it for real.
- A formatted letterhead notice, not a bare block of text: your name across the top, a summary table of the change, and a layout tenants take seriously.
- Native Word merge fields already wired for bulk sending. Upload it with your rent roll and every tenant gets their own letter.
- A Record of Delivery block with service-method checkboxes, because several states expect you to prove how notice was given.
- Fill-once placeholders for your details, marked in amber so nothing slips through unedited.
- Wording reviewed for legal caution: no invented statute claims, partial-payment language included, and a tone that keeps good tenants.
The letter
Copy the plain version below, or download the Word document with the formatted letterhead, summary table, and delivery record built in.
{Notice date}
[Tenant Name]
[Property Address]
NOTICE OF RENT INCREASE
RE: Notice of rent increase for the premises at [Property Address]
Dear [Tenant Name] and all other tenants in possession of the premises,
This letter serves as formal notice from {Landlord or company name} that the monthly rent for the residential premises you occupy at [Property Address] will be adjusted as described below, effective [Effective Date].
We want to begin by thanking you for your tenancy and for the care you have taken of your home. Decisions about rent are not made lightly. This adjustment reflects {Reason for increase}.
SUMMARY OF RENT ADJUSTMENT
Current monthly rent: [Current Rent]
New monthly rent: [New Rent]
Effective date of new rent: [Effective Date]
Date of this notice: {Notice date}
Advance notice provided: at least {Notice period} days before the effective date
Beginning with the rental period starting on [Effective Date], the monthly rent will be [New Rent]. Until that date, your current rent of [Current Rent] remains due as usual. All other terms and conditions of your lease or rental agreement remain unchanged: your payment due date, security deposit, and all other rights and responsibilities stay exactly as they are. This notice changes the amount of monthly rent only.
For rental periods beginning on or after [Effective Date], any payment of less than the new monthly rent may be treated as a partial payment, as permitted by the lease and applicable law. Updating your payment arrangements now will help you avoid any shortfall.
We understand that a change in rent can affect household budgeting. If you anticipate any difficulty with this adjustment, or if you would like to discuss your lease, please contact our office. If you do not wish to continue your tenancy at the new rent, you may end your tenancy in accordance with your lease and applicable law; we are glad to talk through your options.
WHAT YOU NEED TO DO
- Update any automatic or recurring payments so that payments for rental periods beginning on or after [Effective Date] are in the amount of [New Rent].
- Continue paying your current rent of [Current Rent] for any rental period that begins before [Effective Date].
- Beginning [Effective Date], submit the new amount of [New Rent]. Accepted payment methods: {Payment instructions}.
- Keep a copy of this notice with your lease records.
If you have any questions about this notice or your account, please contact our office at {Phone} or {Email}. We will be happy to help.
Thank you for being our tenant. Residents like you are the reason we work to keep this property well maintained, and we look forward to continuing to serve you.
Sincerely,
______________________________
{Landlord or company name}
{Title, e.g. Owner or Property Manager}
{Phone} · {Email} · {Landlord mailing address}
RECORD OF DELIVERY (complete after sending and keep with your records)
A true and correct copy of this notice was delivered to the tenant(s) named above by:
[ ] Personal delivery to the tenant
[ ] Delivery to a person of suitable age and discretion at the premises
[ ] Certified mail, return receipt requested
[ ] First-class mail
Date delivered: ____________ Delivered by: ____________ Signature: ____________Merge fields: one spreadsheet column each
Filled per tenant in a bulk run, straight from your rent roll.
[Tenant Name]Maria Lopez[Property Address]12 Oak Street, Apt 4B, Austin, TX 78701[Current Rent]$1,850.00[New Rent]$1,975.00[Effective Date]October 1, 2026Fill in once before sending
Your own details, edited one time in Word (marked in amber in the download). No spreadsheet columns needed.
{Notice date}August 1, 2026{Notice period}60{Landlord or company name}Maple Grove Properties LLC{Reason for increase}increased costs of operating and maintaining the property{Payment instructions}online through the resident portal, or by check to the office{Phone}(512) 555-0142{Email}office@maplegroveproperties.comRent increase notice periods by state
How much advance notice a landlord must give before a rent increase takes effect, state by state. The table covers standard month-to-month residential tenancies under state law. Fixed-term leases usually lock the rent until renewal, and local ordinances (especially in rent-controlled cities) can require more notice than the state minimum.
| State | Required notice |
|---|---|
| Alabama | 30 days written notice for month-to-month tenancies |
| Alaska | 30 days written notice before the rent due date (change of terms rule) |
| Arizona | 30 days written notice, effective at start of next rental period |
| Arkansas | No state minimum, lease terms govern |
| California | 30 days; 90 days if increase over 10% in 12 months; AB 1482 caps covered units |
| Colorado | 60 days if no written lease; max one increase per 12 months for all tenancies |
| Connecticut | 45 days; for leases of one month or less, one full rental period (eff. 10-2024) |
| Delaware | 60 days written notice; tenant may reject and terminate within 15 days |
| District of Columbia | 30 days written notice; rent stabilization caps apply to covered units |
| Florida | No state minimum, lease terms govern; local tenancy ordinances preempted (2023) |
| Georgia | No specific statute; 60-day at-will termination rule effectively governs changes |
| Hawaii | 45 consecutive days written notice for month-to-month |
| Idaho | 30 days for residential rent increases; 15 days for other term changes |
| Illinois | 30 days written notice before the rental period when the new rent takes effect |
| Indiana | 30 days written notice of intent to modify the rental agreement, including rent |
| Iowa | 30 days written notice before the increase takes effect |
| Kansas | No rent-specific statute; 30 days written notice via month-to-month change rule |
| Kentucky | No state minimum, lease terms govern; 30 day change notice customary in URLTA areas |
| Louisiana | No state minimum, lease terms govern |
| Maine | 45 days written notice; 75 days if the increase is 10% or more |
| Maryland | 60 days for month-to-month; 90 days for tenancies longer than one month |
| Massachusetts | No dedicated statute; change requires 30 days or one full rental period, if longer |
| Michigan | No dedicated statute; one month notice as change of month-to-month terms |
| Minnesota | One full rental period; landlord notice may not be shorter than tenant's lease notice |
| Mississippi | No state minimum, lease terms govern |
| Missouri | No dedicated statute; one month notice via month-to-month termination rule |
| Montana | No dedicated statute; 30 days customary via month-to-month change of terms |
| Nebraska | No URLTA minimum; 30 days customary as change of terms; mobile home lots need 60 days |
| Nevada | 60 days written notice; 30 days if periodic tenancy is under one month |
| New Hampshire | 30 days written notice of amount and effective date |
| New Jersey | 1 month notice ending tenancy with offer of new terms; increase cannot be unconscionable |
| New Mexico | 30 days written notice before the periodic rental date |
| New York | Increases of 5% or more: 30/60/90 days by occupancy length (under 1 yr, 1-2 yrs, 2+ yrs) |
| North Carolina | No state minimum, lease terms govern |
| North Dakota | 30 days written notice before month end; tenant may then quit with 25 days notice |
| Ohio | No dedicated statute; 30 days in practice via periodic tenancy termination rule |
| Oklahoma | No state minimum, lease terms govern |
| Oregon | 90 days written notice; barred in first year; capped at 7% plus CPI, max 10% |
| Pennsylvania | No state minimum, lease terms govern |
| Rhode Island | 60 days written notice; 120 days for month-to-month tenants over age 62 |
| South Carolina | 30 days written notice, handled as a change to month-to-month terms |
| South Dakota | 30 days written notice before end of the month to modify terms, including rent |
| Tennessee | No state minimum, lease terms govern; 30 days customary via termination rule |
| Texas | No state minimum, lease terms govern; month-to-month changes need one month |
| Utah | No state minimum, lease terms govern; 15 days common, matching termination notice |
| Vermont | 60 days written notice; effective first day of rental period after notice |
| Virginia | 30 days before rent due date as term change; 90-day renewal notice rule from 7/2027 |
| Washington | 90 days written notice; increase capped at lesser of 7% plus CPI or 10% (2025 law) |
| West Virginia | No state minimum, lease terms govern; one full month effective via term change |
| Wisconsin | 28 days written notice, per the periodic tenancy change and termination rule |
| Wyoming | No state minimum, lease terms govern |
Last reviewed July 2026. Spotted a change in your state? Tell us at support@mailmergic.com.
These templates and notice-period tables are general information, not legal advice. Landlord-tenant law changes and varies by state, city, and lease type; rent-controlled and subsidized housing often have stricter rules. Confirm the current requirements for your jurisdiction or consult a local attorney before sending a notice.
Before you send this notice
- 1.Time it to the tenancy: use it for month-to-month tenancies, or set the effective date at the renewal of a fixed-term lease. Mid-term increases need express permission in the lease.
- 2.Count the notice period from the day the notice is actually delivered, not the day you write it, and add any extra days your state requires for service by mail.
- 3.Make the effective date the first day of a rental period, typically the 1st of the month.
- 4.Check local rules: rent-controlled and stabilized housing can cap the increase or require official forms instead of a letter.
- 5.Address it to every adult tenant who signed the lease, and keep a signed copy with the completed Record of Delivery.
When to use this template
Annual increases across a portfolio
Send the yearly adjustment to every tenant in one run, each letter personalized with their unit, current rent, and new rent.
Property managers
Keep one approved letter on file and mail merge it from the rent roll spreadsheet you already maintain.
Proof of notice
Email each letter through MailMergic and keep delivery and open tracking as evidence the notice went out on time.
Send it to every tenant at once
One letter, one spreadsheet, one personalized notice per tenant. That is what MailMergic is for.
Upload the letter template
Use the Word download as-is, or edit it first. The merge fields are already in place.
Upload your tenant spreadsheet
One row per tenant: name, unit, amounts, dates. Excel, CSV, and Google Sheets all work.
Generate and deliver
One personalized letter per tenant. Download all as PDFs, or email each tenant with delivery and open tracking.
Rent increase letter FAQ
How much notice do I have to give for a rent increase?
Can I raise the rent during a fixed-term lease?
Does a rent increase notice have to be in writing?
Can I email a rent increase notice?
How do I send the same increase letter to many tenants at once?
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All landlord letter templates
Browse the full set of free tenant notices.
These templates and notice-period tables are general information, not legal advice. Landlord-tenant law changes and varies by state, city, and lease type; rent-controlled and subsidized housing often have stricter rules. Confirm the current requirements for your jurisdiction or consult a local attorney before sending a notice.