Event templates that scale to your guest list
Ten Word documents that carry an event from the save the date to the morning-after thank-you. Download any of them free, or connect your guest list and generate a personalized copy for every guest in one mail merge run.
Formal invitation
Traditional wording with each guest's name set into the card, one per guest.
Copy, download, or bulk-generate
Gala invitation
Black-tie invitation with each guest's table and menu choice on the card.
Copy, download, or bulk-generate
Conference invitation
Business invitation letter with an agenda and a per-attendee registration code.
Copy, download, or bulk-generate
Save the date
Minimalist announcement card, every guest greeted by name months ahead.
Copy, download, or bulk-generate
Event ticket
Admit-one ticket with a numbered stub, one named ticket per guest.
Copy, download, or bulk-generate
Registration confirmation
Confirmation letter with a summary table and per-attendee registration code.
Copy, download, or bulk-generate
Name badge
Two badges per sheet with cut guides, one per attendee from your list.
Copy, download, or bulk-generate
Place card
Fold-over tent card with name, seat, and menu cue from the seating chart.
Copy, download, or bulk-generate
Speaker confirmation
Logistics letter confirming each speaker's session, room, and arrival plan.
Copy, download, or bulk-generate
Thank-you letter
Morning-after thank-you with highlights, a survey ask, and the next date.
Copy, download, or bulk-generate
Facts last reviewed August 2026. Spotted something that changed? Tell us at support@mailmergic.com.
Generate a document for every guest at once
Invitations, badges, and tickets never go to just one person. MailMergic turns one Word template and one spreadsheet into a personalized document for every row of the guest list.
Pick a template
Download the Word document free and edit it however you like, or open it directly in MailMergic with the fields already in place.
Connect your guest list
One row per guest: names, tables, codes, menu choices. Excel, CSV, and Google Sheets all work.
Download or email every document
One personalized PDF per row, generated in a single run. Download them all for printing, or email each guest their own with delivery and open tracking.
Why event teams use MailMergic
The design stays fixed
Every badge, card, and letter comes from the same reviewed template, so guest 300 looks exactly like guest 1 and nobody inherits a stray edit from a copy of a copy.
Personal down to the seat
Names, table numbers, menu choices, registration codes: anything that varies per guest is a field filled from your spreadsheet, not an edit repeated 300 times.
One run instead of copy-paste
A 250-guest ticket run is the same three clicks as a single ticket, and the reprint after a seating change is one row, not an afternoon.
Sending options
Choose who your emails come from
Set a sender up once and use it on any mail merge run. Keep several and pick the right one per campaign.
Send from your own Gmail account
Sign in with your Google account and every personalized email leaves from your own address. It stays in your Sent folder, and replies come straight back to your inbox. About 500 emails a day, or 2,000 on Google Workspace.
MailMergic address
Confirm your address in one click and send. Replies still come to you, there's no daily cap beyond your monthly credits, and every send gets a delivery report.
SMTP server
Send through Outlook, your web host, or your company's own mail server, using credentials you already have.
Your own domain
Add six DNS records to a domain you own. The strongest setup for deliverability, and the one that scales furthest.
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