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Fill out Form I-9 online, free

Type Section 1 and, if you are the employer, your part of Section 2. You get the official USCIS form back as a filled PDF, ready to print and sign.

Edition 01/20/25, expires 05/31/2027
Your details stay in your browser
Print and sign in ink, as USCIS requires

Section 1: Employee

Filled in and signed by the employee, no later than the first day of work.

Last name (family name)

First name (given name)

Middle initial

Address (street number and name)

Apt. number (if any)

City or town

State

ZIP code

Date of birth

U.S. Social Security number

Optional, unless your employer uses E-Verify.

Citizenship or immigration status

Pick exactly one. Pages 2 and 3 of the USCIS instructions explain each.

Section 2: Employer (optional)

The employer completes this within three business days after the first day of work, after examining the employee’s documents. The document rows stay empty for that.

First day of employment

Employer’s representative: last name, first name and title

Business or organization name

Business address, city, state, ZIP

More boxes (other last names, email, phone)

Other last names used (if any)

For example a maiden name.

Employee’s email address

Employee’s telephone number

The PDF is filled in your browser. What you type, including your Social Security number, is not uploaded or stored.

Or download the blank I-9 (PDF)

Live preview, page 1

Form I-9(Edition 01/20/25)

Employment Eligibility VerificationExpires 05/31/2027

USCIS Form I-9 OMB No. 1615-0047

Section 1Employee Information and Attestation

Last Name (Family Name)

First Name (Given Name)

Middle Initial

Other Last Names Used

Address (Street Number and Name)

Apt. Number

City or Town

State

ZIP Code

Date of Birth

Employee’s Email Address

Employee’s Telephone Number

U.S. Social Security Number

Citizenship or immigration status (check one)

1. A citizen of the United States2. A noncitizen national of the United States3. A lawful permanent resident4. Authorized to work until

USCIS A-Number

Form I-94 Admission Number

Foreign Passport Number and Country of Issuance

Signature of Employee

Today’s Date

Section 2Employer Review and Verification

List A, or List B and List C: written in after the employer examines the documents

First Day of Employment

Last Name, First Name and Title of Employer or Authorized Representative

Signature of Employer or Authorized Representative

Today’s Date

Employer’s Business or Organization Name

Address, City or Town, State, ZIP Code

Hiring a whole team at once?

Prepare an I-9 packet for every new hire from one list

Seasonal crews, a new location, a staffing agency’s next placement: open the ready I-9 template and upload your list of hires. MailMergic fills in your business details and each hire’s first day of work and saves one PDF per person, named after them. Each employee then completes and signs Section 1 themselves.

1Open the ready I-9 template. Its boxes are already connected to columns like Last name, First day of employment and Employer business name.
2Upload your hire list from Excel or Google Sheets. MailMergic suggests which column goes in which box, and you confirm once.
3Generate one PDF per hire, named after them. Print the packets, or email each new hire their own.

Prepare I-9s from a spreadsheet

Free to try with your own list, no credit card. Emailing from MailMergic needs a paid plan. Signatures stay empty: USCIS requires ink.

Employee	Position	First day	Location	Email
Lucia Garcia	Housekeeping	11/02/2026	South Lake Tahoe	lucia@example.com
Tomasz Kowalski	Lift operator	11/09/2026	Truckee	tomasz@example.com
Amara Okafor	Front desk	11/09/2026	South Lake Tahoe	amara@example.com
Diego Herrera	Line cook	11/16/2026	Kings Beach	diego@example.com
Mei Chen	Ski instructor	11/23/2026	Truckee	mei@example.com

Example hire list, 5 of 64 rows

How to fill out Form I-9, step by step

Section 1

Name

Your legal last name, first name and middle initial, plus any other last names you have used, such as a maiden name.

Section 1

Address and contact

Your home address and date of birth. Email address and telephone number are optional.

Section 1

Social Security number

Optional, unless your employer uses E-Verify. Then it is required.

Section 1

Status

Check exactly one of the four boxes. Item 3 adds your USCIS or A-Number. Item 4 adds the end date of your work authorization, if any, and one of: A-Number, I-94 admission number, or foreign passport number and country.

Section 1

Sign and date

In ink, no later than your first day of work and not before you accepted the job offer. USCIS does not accept typed signatures on the fillable form.

Supplement A

Preparer or translator

If someone helped you fill in Section 1 or translated it for you, that person completes and signs Supplement A on page 3.

Section 2

Documents

You show one document from List A, or one from List B plus one from List C. You choose which; the employer may not tell you which ones to bring.

Section 2

Employer review

Within three business days after the first day of work, the employer examines the documents, writes them in, adds the first day of employment and signs.

The official instructions are at uscis.gov/i-9.

I-9 questions

Do I send Form I-9 to USCIS?

No. The employer keeps it on file and shows it only if a government agency asks to inspect it.

Can I sign the I-9 electronically?

Not this fillable PDF. USCIS says it does not meet the standards for electronic signatures, so print it and sign in ink. Employers that use an electronic I-9 system meeting DHS rules handle signatures in that system.

Which I-9 edition is current?

The edition dated 01/20/25, which expires 05/31/2027. This page fills that edition. USCIS lists which older editions are still accepted at uscis.gov/i-9.

Do I have to give my Social Security number?

Only if your employer uses E-Verify. Otherwise the box is optional.

Which documents can I show?

One document from List A, which proves both identity and permission to work, or one from List B (identity) together with one from List C (permission to work). The full lists are on page 2 of the form, which is part of the download.

Can my employer fill in Section 1 for me?

Only as a preparer or translator, and then they also complete and sign Supplement A. Otherwise Section 1 is yours to fill in and sign.

Who fills in Section 2?

The employer or an authorized representative, within three business days after the first day of work. This page can fill in the employer’s name, business and the first day; the document details are written in after the documents have been examined.

Is my data safe on this page?

The form is filled inside your browser. What you type, including your Social Security number, is not sent to MailMergic or anyone else and is not stored. Close the tab and it is gone.

Do I need a MailMergic account?

No. Filling one I-9 is free and needs no account. MailMergic is for employers that need many filled forms, such as an onboarding packet for every new hire on a list.

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This page explains how to fill out the form. It is not legal advice. Check uscis.gov/i-9 for the official instructions. Form I-9 is a USCIS form; MailMergic is not affiliated with USCIS or the Department of Homeland Security. Facts last reviewed October 2026.