Invoice and billing document template
Delivery note template
A delivery note with five line rows for what was delivered and a signature block confirming the goods arrived in good condition, deliberately with no prices or amounts. Copy the field reference, download the Excel workbook, or send a personalized delivery note for every delivery at once.
E-invoicing notice
A spreadsheet or PDF invoice generated here is not a structured e-invoice. Germany, Italy, Poland, France, and Spain each require, or are actively phasing in, a specific electronic format (like XRechnung, FatturaPA, KSeF, Factur-X, or Verifactu) delivered through a government platform or accredited network, not an emailed spreadsheet or PDF. Check whether your country's mandate already applies to your business before relying on this template for a sale that has to be reported that way.
A delivery note travels with a shipment or hand delivery as proof of what was delivered: each item and quantity, the carrier, and a signature block for the recipient to confirm the goods arrived in good condition. Unlike a commercial invoice or packing list, it is meant to be signed on receipt, not just read.
A business delivering to multiple locations or customers in a period ends up writing out a near-identical delivery note each time. Upload this workbook as an Excel template to MailMergic, upload a spreadsheet with one row per delivery, and generate one personalized delivery note per row, ready to print and sign on arrival.
What is inside the Excel download
More than a plain spreadsheet an AI chat can improvise: a complete, formula-driven workbook built for billing and shipping teams who use it for real.
- Carrier and order reference fields up front, so the delivery note ties back to the order it fulfills.
- Five line rows for what was delivered, description and quantity only, deliberately with no prices or amounts on the document.
- A goods-received-in-good-condition line with a signature, received-by name, and date, built for the recipient to sign on arrival.
- Native @token merge fields already wired for generating delivery notes across a whole batch of deliveries.
Field reference
Copy the plain field list below, or download the formatted Excel workbook with the formulas and layout built in.
DELIVERY NOTE - FIELD REFERENCE Spreadsheet columns, not letter prose: every @token below is bound to a cell in the workbook, listed in the order it reads down the page. Your own business details (name, address, VAT ID, bank details) are typed directly into the template and are not @tokens, so they are not listed here. DOCUMENT DETAILS @delivery_note_number DN-2026-0075 @delivery_date August 19, 2026 @carrier Northline Post @order_reference PI-2026-0058 DELIVER TO @buyer_name Norwood Design Studio @delivery_address 14 Ashfield Lane, Bristol BS1 4TR, United Kingdom LINE ITEMS (Description / Qty, five rows; no prices or amounts) @line1_desc Ceramic mugs (350ml) @line1_qty 4 @line2_desc Printed tote bags @line2_qty 2 @line3_desc Gift box packaging @line3_qty 6 @line4_desc Care instruction cards @line4_qty 6 @line5_desc Return shipping label @line5_qty 1 NOTES @notes Thank you for your business.
Merge fields: one spreadsheet column each
Filled per document row in a bulk run, straight from your billing spreadsheet.
@delivery_note_numberDN-2026-0075@delivery_dateAugust 19, 2026@carrierNorthline Post@order_referencePI-2026-0058@buyer_nameNorwood Design Studio@delivery_address14 Ashfield Lane, Bristol BS1 4TR, United Kingdom@line1_descCeramic mugs (350ml)@line1_qty4@line2_descPrinted tote bags@line2_qty2@line3_descGift box packaging@line3_qty6@line4_descCare instruction cards@line4_qty6@line5_descReturn shipping label@line5_qty1@notesThank you for your business.Before you send this delivery note
- 1.Confirm the quantities on each line match what is actually being delivered, not what was originally ordered, if the delivery is partial.
- 2.Check the order reference against the original order or proforma so the two documents stay linked.
- 3.Keep a signed copy of every delivery note; it is your evidence the recipient accepted the delivery in the stated condition.
- 4.Do not add prices to this document; keep pricing on the invoice or commercial invoice where it belongs.
- 5.Follow up promptly if a delivery note comes back unsigned or with a condition note attached.
When to use this template
Field delivery and logistics teams
Print a delivery note for every stop on a route that matches exactly what is being dropped off.
B2B wholesale deliveries
Get a signed proof-of-delivery record for every customer delivery in a batch.
Order fulfillment confirmation
Tie each delivery note back to the order or proforma it fulfills, generated from the same spreadsheet.
Generate it for your whole list at once
One document, one spreadsheet, one personalized, correctly totaled copy per row. That is what MailMergic is for.
Upload the workbook template
Use the Excel download as-is, or edit it first. The @token merge fields and formulas are already in place.
Upload your billing spreadsheet
One row per document: buyer, line items, dates, whatever it needs. Excel, CSV, and Google Sheets all work.
Generate and deliver
One personalized, correctly totaled document per row. Download them all as PDFs, or email each customer with delivery and open tracking.
Delivery note FAQ
What is a delivery note used for?
Is a delivery note the same as a packing list?
Does a delivery note need to show prices?
Can I generate delivery notes for several deliveries at once?
Other invoice and billing templates
Invoice
A five-line invoice that calculates VAT, subtotal, and the total due automatically as you fill in each row.
Receipt
Confirms an amount received against an invoice, with the payment method and date.
Quotation
A priced offer with a validity date and lead time, clearly marked as not a tax invoice.
Purchase order
Confirms what you are buying, from whom, and where it should be delivered, with the total calculated for you.
Proforma invoice
An estimated total and delivery terms a buyer can use for a deposit, an import, or a letter of credit, marked as not a VAT invoice.
Statement of account
An opening balance plus five transactions with the running balance calculated for you, ending in a closing balance to check against your records.
Credit note
Reduces a specific invoice by a stated amount and reason, calculated with the same VAT and total formula as the invoice it corrects.
Commercial invoice
The customs declaration fields an export shipment needs (HS code, incoterms, country of origin, weight), with the declared value calculated for you.
Packing list
What is inside a shipment and how it was packed, carrier and tracking included, with no prices or amounts.
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These templates and country tables are general information, not legal advice, and not tax advice. VAT and invoicing rules vary by country and change often, and several of the countries in the table are actively phasing in new e-invoicing mandates. Confirm the current requirements for your jurisdiction, or consult a tax advisor or accountant, before relying on them for a real invoice.