MailMergic
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PDF Mail Merge.
From Excel to PDF in seconds.

MailMergic fills your PDF forms from Excel, CSV and Google Sheets — and delivers each one by email. No plugins, no coding. Ready in minutes.

  • Hosted in the EU · GDPR-compliant
  • 30-day money-back guarantee
  • Trusted by Novartis, BMW and Verizon
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MailMergic app generating PDFs from a spreadsheet

Relied on by industry professionals

TelefónicaVerizonScaniaChevronBMW GroupNovartis

How it works

Upload

PDF
XLS

Add your PDF template and spreadsheet.

Design

First Name
Last Name
Date

Position your data fields onto the PDF visually.

Generate

Sent

One click. One PDF per row. Email or download.

Try it yourself — no signup required

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More than a mail merge tool

AI Error Detection

Catches mistakes before they reach your documents.

Email Delivery

Generate PDFs and email them. All in one step.

Custom Fonts

Upload your brand fonts. Use them everywhere.

Compliance-Ready

GDPR & CCPA compliant. HIPAA, PCI via offline app.

Password Protection

Set a unique PDF password per recipient.

Digital Signatures

Sign contracts at scale, automatically.

Dynamic Images

Add dynamic photos, logos, and signatures to your PDFs.

Zapier Integration

Connect to 8,000+ apps to generate automatically.

Team Collaboration

Invite your team. Share templates and history.

Combined / Individual

One combined PDF or one file per row. You choose.

Custom File Names

Name each PDF using your spreadsheet data.

API Access

Trigger merges from your own systems.

What changes when you switch

Hours become seconds

A 500-row spreadsheet becomes 500 personalized PDFs in one click. No more copying, pasting, or praying you didn't miss a field.

Errors disappear

Our AI scans your data before every merge. Mismatches, missing values, and formatting problems get flagged — not printed.

Deliver automatically

Generate PDFs and email each one to the right recipient automatically. Track delivery, bounces, and opens from one dashboard.

Ready to mail merge your first PDF?

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Why MailMergic?

Always-Free Plan

Try MailMergic risk-free. Discover how much easier your workflow becomes.

30-Day Money-Back Guarantee

Not satisfied? Get a full refund, no questions asked.

24/7 Expert Support

Your dedicated account representative is ready to help.

Customers love MailMergic

From small teams to large organizations, users around the world rely on MailMergic to automate their document workflows, save hours of manual work, and deliver perfectly personalized results — every single time.

★★★★★

Average score of our customers in 2025: 4.6/5

"Over the past three years, MailMergic has consistently surpassed my expectations."
Abijah S.
Sales Representative
"I cannot sing your praises enough — amazing product and amazing support!"
Nicola H.
Lawyer
"I am super impressed with this, I just wished I found you years ago."
Bobby F.
Online Teacher
"I have to say the support you've provided is outstanding 😊"
Muhammad Y.
Finance Analyst
"This program is really amazing!"
Carrie N.
HR Manager

Create your first PDF in under 2 minutes

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Trusted across industries

Education

Generate 500 course completion certificates from a class roster.

  • Course completion certificates
  • Diplomas and graduation certificates
  • Transcripts and academic records

Financial Services

Fill 1095-C tax forms for every employee from one spreadsheet.

  • 1095-C / W-2 / 1099 tax forms
  • Client statements and portfolio reports
  • Loan agreements and disclosures

Healthcare

Send compliance documents to every provider in your network.

  • HIPAA compliance forms and attestations
  • Patient intake and consent forms
  • Medical billing and insurance claims

Legal

Produce signed contracts for each client automatically.

  • Client engagement letters and retainer agreements
  • NDAs and confidentiality agreements
  • Court filing templates and legal notices

Real Estate

Create personalized property agreements in bulk.

  • Lease and rental agreements
  • Property disclosure forms
  • Closing documents and purchase agreements

Professional Services

Deliver customized reports and invoices in one batch.

  • Personalized invoices and billing statements
  • Client proposals and engagement letters
  • Project reports and deliverable summaries

Explore all available plans and find the right fit for your needs on our pricing page →

Frequently Asked Questions

What is a PDF mail merge?
A PDF mail merge lets you automatically create many personalized PDF documents from a single template. Instead of editing each file by hand, you upload your template, connect a data source like Excel, and MailMergic generates one customized PDF per row (for example: one contract, invoice, certificate, or letter for each person).
How do I mail merge a PDF with Excel?
Upload your PDF template to MailMergic, upload your Excel file, and add placeholders to our online PDF editor. When you start the mail merge, MailMergic creates a separate PDF for every row in your spreadsheet. There's nothing to install and no coding required.
How can I email merged PDFs automatically?
After generating your PDFs, you can choose to send each file directly to the corresponding email address in your spreadsheet. MailMergic lets you personalize the subject, message, and attachments for every recipient. Everything is sent automatically in one click.
Does MailMergic support Excel, Google Sheets, and CSV files?
Yes. You can upload Excel files, import data from Google Sheets, or import CSV files. MailMergic automatically detects your columns so you can start mail merging right away.
Does MailMergic store my documents or data?
MailMergic stores your uploaded files and merged PDFs for up to 7 days so you can download them again if needed. After 7 days, everything is deleted automatically. You can also permanently delete any file at any time from inside the app — deletion is immediate and irreversible.
Where are MailMergic's servers located?
MailMergic runs on Google Cloud Platform in St. Ghislain, Belgium, inside the European Union. Hosting in the EU ensures strong privacy protections, GDPR compliance, and reliable infrastructure for customers in both Europe and the United States.
Is MailMergic HIPAA compliant?
If your organization needs full HIPAA compliance or handles PHI (Protected Health Information), you should use the MailMergic Offline App. The offline version processes all documents locally on your computer, without sending any data to the cloud, making it suitable for HIPAA-regulated workflows. MailMergic is not an officially certified HIPAA Business Associate and we cannot sign a BAA.
Is MailMergic GDPR compliant?
Yes. MailMergic is 100% GDPR compliant. We enforce strict data-protection measures and security controls to ensure full compliance with the General Data Protection Regulation. All files are encrypted in transit and at rest. Your documents are processed on Google Cloud Platform servers in St. Ghislain, Belgium (EU).

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