# MailMergic

> MailMergic is a mail merge platform that generates personalized documents in bulk from spreadsheet data (Excel, CSV, Google Sheets). Upload a template, map your data fields, and produce one document per row, then download or email each one automatically. No plugins, no coding. Operated by MailMergic GmbH (Eschborn, Germany); hosted on Google Cloud in the EU (primary region Belgium). Formerly known as PDF Mail Merger.

## Mail merge types

- [PDF mail merge](https://mailmergic.com/): Upload a PDF form, fill it from spreadsheet data, get one PDF per row.
- [Word mail merge](https://mailmergic.com/word-mail-merge): Upload a DOCX template, get DOCX or PDF output.
- [Excel mail merge](https://mailmergic.com/excel-to-excel-mail-merge): Upload XLSX, get XLSX or PDF output.
- [Image mail merge](https://mailmergic.com/image-mail-merge): Upload an image template, get personalized PNG or JPG files.
- [Email-only mail merge](https://mailmergic.com/email-only-mail-merge): Send individualized emails with merge fields, no attachment required.

## Key features

- AI error detection that flags data mismatches and missing values before generating
- One-step email delivery with per-recipient subject, body, and attachments; delivery, bounce, and open tracking
- Per-recipient PDF password protection and digital signatures
- Custom fonts, dynamic images (logos, photos, signatures), and custom output file names
- Combined single-file output or one file per row
- Zapier integration (8,000+ apps) and direct API access
- Team collaboration with shared templates and history

## Pricing & getting started

- [How it works](https://mailmergic.com/how-it-works): Step-by-step walkthrough of the upload, map, generate, and deliver workflow.
- [Pricing](https://mailmergic.com/pricing): Plans including an always-free tier and a 30-day money-back guarantee.
- [Try for free](https://my.mailmergic.com/pdf/new): Start a PDF mail merge without signup.
- [Offline app](https://mailmergic.com/offline): Desktop version that processes documents locally, suited for HIPAA/PCI-sensitive workflows.

## Industry use cases

- [Education](https://mailmergic.com/education): Certificates, diplomas, transcripts, academic records.
- Financial services: 1095-C / W-2 / 1099 tax forms, client statements, loan agreements.
- Healthcare: HIPAA compliance forms, patient intake and consent forms, medical billing (use the offline app for PHI/HIPAA).
- Legal: Engagement letters, NDAs, retainer agreements, court filings.
- Real estate: Lease agreements, property disclosures, closing documents.
- Professional services: Invoices, proposals, project reports.

## Solutions & integrations

- [API documentation](https://documenter.getpostman.com/view/11129869/2s9YC1WZVy)
- [PDF Generator API](https://mailmergic.com/pdf-generator-api)
- [Google Sheets mail merge](https://mailmergic.com/google-sheets-mail-merge)
- [Auto Fill PDF](https://mailmergic.com/auto-fill-pdf) / [Auto Populate PDF](https://mailmergic.com/auto-populate-pdf)
- [PDF Certificates](https://mailmergic.com/certificates)

## Compliance & data handling

- GDPR and CCPA compliant; files encrypted in transit and at rest.
- EU-hosted (primary region Belgium). Uploaded files and merged outputs are auto-deleted after 7 days; manual deletion is available anytime.
- HIPAA: not a certified Business Associate and no BAA for the cloud product; use the offline app for PHI.

## More

- [FAQ](https://mailmergic.com/faq)
- [Blog](https://mailmergic.com/blog)
- [About](https://mailmergic.com/about)
- [Contact](https://mailmergic.com/contact): support@mailmergic.com

## Optional

- [Privacy Policy](https://mailmergic.com/privacy): How uploaded files and personal data are processed, stored, and deleted.
- [Terms of Service](https://mailmergic.com/terms): Plan terms, cancellation, and the 30-day money-back guarantee.
- [Legal Notice (Impressum)](https://mailmergic.com/legal): Company identity and registered address (MailMergic GmbH, Mergenthalerallee 73-75, 65760 Eschborn, Germany).
- Localized editions: German, French, Spanish, and Portuguese versions live under the /de/, /fr/, /es/, and /pt-br/ path prefixes.